Turn Every Lead Into a Booked Job — Automatically.
Lead Responder answers, qualifies, schedules, and dispatches your Yelp leads in one connected workflow, so the first reply is yours, every time.
Built for HVAC, plumbing, electrical, window cleaning, and other home-service companies receiving leads through Yelp.
- New Yelp lead7:42 PM · After hours
"Our AC stopped cooling this afternoon — can someone come out tomorrow?"
- Instant response7:42 PM · 38 sec later
Hi Maria — we can help. Is this for a home or a business, and what's your ZIP code?
- QualifiedFits service criteria
Residential · No-cool · Same-day priority · In service area
- ScheduledBooking accepted by customer
Tomorrow, 9:00–11:00 AM arrival window confirmed
- Dispatched & syncedJob #4821 · Follow-up scheduled
Assigned to Carlos M. · Job created in Housecall Pro
Is Yelp Actually Working?
Find your Yelp conversion rate, and know when to raise or cut your ad spend.
Thursday, Oct 8 or Friday, Oct 9 · 2:00 PM PT · 60 minutes · Live on Zoom
What you'll learn
- How to calculate your Yelp conversion rate and cost per booked job
- A simple rule for when to raise, hold, or cut your Yelp spend
- Where to find your Yelp numbers inside Housecall Pro (live demo)
- How to build an instant lead-response automation in Zapier (live demo)
Stay to the end and complete the exit survey to get our Yelp Conversion Scorecard. Live attendees are entered to win a $50 Amazon gift card. Official rules
Free. Registration takes 30 seconds. Can't make it live? Register anyway and we'll send the replay.
Your host
Brandon
Founder, DataFlow Pros
The Best Yelp Lead Isn't Worth Much If Nobody Responds.
Yelp leads are expensive and time-sensitive. Most companies lose them to the same handful of operational gaps.
Office staff are busy
Phones, walk-ins, and dispatch come first. Yelp inquiries wait.
Leads arrive after hours
Evenings and weekends are peak inquiry time — and nobody is watching.
Customers contact several pros
Yelp makes it easy to message five companies at once. The first reply usually wins.
Delays kill conversion
Every hour of silence lowers the odds the lead is still available.
Scheduling back-and-forth
Three messages to find a time. Two more to confirm the address.
Manual dispatch coordination
Someone still has to create the job, pick a tech, and notify them.
Follow-ups get forgotten
Unanswered quotes and no-shows never get a second touch.
Attribution gets fuzzy
Which Yelp leads turned into revenue? Nobody can say for sure.
From Yelp Inquiry to Dispatched Job in Six Connected Steps.
One workflow, wired into your existing tools. Each step hands off to the next automatically.
Capture
A new Yelp inquiry enters the system the moment it arrives — no inbox monitoring required.
Respond
The customer receives an immediate, appropriate response that sounds like your company.
Qualify
Collect job details and determine whether the opportunity fits your service criteria.
Schedule
Guide qualified customers toward an available appointment window.
Dispatch
Push job information into your operational workflow and assign the right technician when configured.
Track
Capture lead status, response time, booking status, revenue, and the KPIs that matter.
Want to see the workflow running on your own leads?
Book a DemoBuilt Around the Tools You Already Use.
Lead Responder doesn't ask you to throw away your CRM, dispatch board, or accounting system. It connects them.
What Happens When Speed-to-Lead Becomes Automatic?
A Southern California HVAC operator was losing Yelp leads to slow, manual follow-up. Here's what changed after Lead Responder went live.
Before
- Manual inbox monitoring
- Inconsistent response times
- Leads arriving outside business hours
- Scheduling back-and-forth
- Little reporting visibility
After
- Automated lead detection
- Rapid, consistent response
- Structured qualification and scheduling
- Dispatch workflow into the field-service platform
- Centralized reporting
Results vary depending on lead volume, market, staffing, close rate, and implementation.
Lead Responder Is an Operational Workflow, Not a Canned Reply.
Basic Yelp auto-messaging stops at "Thanks, we'll get back to you." Lead Responder keeps going — connecting the conversation to your calendar, your dispatch board, your CRM, and your reporting.
Built for Home-Service Operators Who Live on Yelp Leads.
HVAC companies
Plumbing companies
Electrical contractors
Window cleaning companies
Other home-service businesses
Ideal fit if you…
- Receive meaningful Yelp lead volume
- Operate a field-service team
- Care about speed-to-lead
- Currently respond to or schedule leads manually
- Want more operational visibility
See What Lead Responder Could Look Like Inside Your Business.
We'll walk through your current Yelp lead flow, your software stack, and where the workflow would plug in.
Book a DemoQuestions Operators Ask Before a Demo.
Not ready for a demo? Join the free webinar first.